This is the Constitution of the Senior School Parents Association, St. Conleth’s College.
2.0 Objectives
2.1 To provide a forum for the interaction between students, parents and the College, in pursuit of the aims of St. Conleth’s College. These aims are to provide an environment, within a Catholic ethos, where students can reach their academic potential and where personal development is given scope to grow.
2.2 To inform and consult parents regarding the school’s policies and plans.
2.3 To develop a programme of activities promoting the involvement of parents, in consultation with the principal of the school.
2.4 The Association will not normally seek to involve itself in individual student or student and/or teacher issues.
2.5 The Association will encourage parents participation in matters of common interest particularly relating to parents and students.
3.0 Structure
3.1 All parents and guardians of students enrolled in the College are deemed to be members of the Association.
3.2 The affairs of the Association shall be conducted by a Committee of equal voting members of at least two parents or guardians elected from each year.
3.3 The parents or guardians of students in each individual school year shall elect two Committee members to represent that year on the Association, based on one vote per student represented. Nominations shall be submitted in writing to the Secretary at least ten days prior to the election.
3.4 Committee members from previous years may offer themselves for re- election, but no parent/guardian may serve more than three consecutive years on the Committee of the Association.
3.5 One member of school management, and/or one teacher, may be co-opted as a member of the Committee and may attend any committee meetings but without voting rights
3.6 If a vacancy arises during the period of office of the Committee which is the academic year, such vacancy may be filled by co-option at the discretion of the Committee.
3.7 The period of office of the Committee shall run from the date of election or co-option until the next Annual General Meeting.
3.8 An Annual General Meeting shall be held each year, at which the Committee will be elected, This Meeting shall normally be held before the end of October each year.
3.9 The first business of the incoming Committee each year shall be to elect the officers of the Association as follows;
- Chairperson
- Secretary
- Treasurer
3.10 Committee meetings shall be chaired by the Chairperson, or in the absence of the Chairperson, be any member of the Committee elected by those attending.
3.11 Committee resolutions shall be passed by a simple majority of those members present and entitled to vote. In the event of a tie the Chairperson shall have an additional casting vote.
3.12 A quorum at meeting will consist of six Committee members.
3.13 At least seven days notice must be given to Association Members of a committee meeting.
3.14 All members of the Association shall have the rights to be fully informed of all decisions of the Committee.
3.15 An Extraordinary General Meeting (EGM) may be requisitioned at the written request of no less that twenty parents/guardians. At least fourteen days notice in writing should be given to the Committee. The resolution or business proposed for the EGM must be communicated to each member of the Association at lease seven days prior to the EGM.
4.0 Sub-Committees
4.1 The Committee may, at its discretion, set up any sub-committee it deems necessary.
4.2 Any such bodies shall report to the Committee and may be dissolved by the Committee.
5.0 Constitution
5.1 Amendments to the Constitution of the Parents Association may be made only at an Annual General meeting (AGM), and any amendment to be effective must be passed by a simple majority of those attending and voting at the AGM.
5.2 Proposed Amendments to the Constitution must be submitted in writing to the Chairperson or the Secretary at least fourteen days prior to the Annual General Meeting and to the members of the Association at least seven days prior to the AGM.
6.0 Finance
6.1 The Committee Chairperson and Treasurer will be accountable to the Committee and Association for any monies which the Association and its activities give rise to.
6.2 In the event of the dissolution of the Association, all its assets shall pass to the College.