js-pa-constitution

Objectives:

  • To provide a forum for the interaction between pupils, parents and the College, in pursuit of the aims of St.Conleth`s College. These aims are to provide an Environment, within a Catholic ethos, where each pupil can reach his academic potential and where personal development is given scope to grow.
  • To inform and consult parents regarding school policy, plans and activities.
  • The Association will not typically seek to involve itself in individual pupil, or pupil and/or teacher issues, but will encourage parent participation in matters of common interest.

Structure:

  • All parents and guardians of pupils enrolled in the College are deemed to be members of the Association.
  • The affairs of the Association shall be conducted by a Committee of equal voting members, consisting of up to two parents or guardians elected from each year.
  • The parents or guardians of pupils in each individual school year shall elect up to two committee members to represent that year on the Association, based on one vote per pupil represented. Nominations to be submitted to the Secretary at least 10 days prior to the election.
  • Committee members from previous years may offer themselves for re-election, But no parent/guardian may serve more than two consecutive years on the Committee of the Association.
  • A member of school management, or a teacher, may be deemed an ex-officio member of the committee, without voting rights at committee meetings.
  • If a vacancy arises during the period of office of the committee, which is the academic year, such vacancy may be filled by co-option at the discretion of the Committee.
  • The period of office of the Committee shall run from the date of election or co- option until the next Annual General Meeting.
  • An Annual General Meeting shall be held each year, at which the Committee will be elected. This Meeting shall normally be held before the end of October each year.
  • The first business of the incoming Committee each year shall be to elect the officers of the Association as follows:
    • Chairperson
    • Secretary
    • Treasurer
  •   Committee meetings shall be chaired by the Chairperson, or in the absence of the Chairperson, by the Secretary.
  •   Committee resolutions shall be passed by a simple majority of those members present and entitled to vote. The Chairperson shall have a casting vote.
  •   A quorum at meetings will consist of six committee members.
  •   At least seven days notice must be given to Association members of a committee meeting.
  •   An Extraordinary General Meeting may be requisitioned at the written request of no less than twenty parents/guardians.

Sub-committee:

  •   All members of the Association shall have the right to be fully informed of all decisions of the committee.
  •   The committee may, at its discretion, set up any sub-committee it deems necessary.
  •   Any such bodies shall report to the Committee, and may be dissolved by the Committee.

Constitution:

  •   Changes to the Constitution of the Parents Association may only be made at a General Meeting, and will be passed by a simple majority of those attending.
  •   Proposed changes to the Constitution must be submitted in writing to the Chairperson or Secretary at least seven days prior to the General meeting.
  • Finance:
  •   The Committee Chairperson and Secretary will be accountable to the Committee and Association for any monies which the Association and its activities give rise to.
  •   In the event of the dissolution of the Association, all its assets shall pass to the college.